GYC Upcoming Regattas – POSTPONEMENT

Postponement of GYC Regattas

Due to the unfortunate recent spike in Coronavirus cases. The GYC Board of Directors passed a motion to postpone all GYC hosted regattas in June and limit club usage & dockage to GYC Members only, suspending GYA reciprocity privileges. GYC planned to host these regattas hoping the numbers would change in our favor.  But, they didn’t and we need to stay proactive.

This was not an easy decision to make. But, one that was needed to protect our Members, Racers, Guests, and Employees from getting and spreading the virus. With the increase of local cases and known cases in the sailing community it’s what we feel that was needed to be done.

GYC Hosted Regattas Postponed:

Two Against the Coast
Race For the Case

Notice of Annual Meeting

NOTICE OF ANNUAL MEETING
Sunday, June 28, 2020
Fairhope Yacht Club
101 Volanta Avenue
Fairhope, AL 36532

TO: Commodores of General and Affiliate Members
GYA Executive Committee
GYA Past Commodores
GYA Standing Committee and Council Chairmen
GYA Coordinator of each GYA General Member Club
GYA Associate Members

The Gulf Yachting Association Annual Meeting will be held on at 12:00 hours on June 28, 2020 at the Fairhope Yacht Club, 101 Volanta Avenue, Fairhope, Alabama, 36532. To ensure that a quorum is met, please respond to the GYA Secretary (secretary@gya.org) no later than Monday, June 22, 2020 if you or a proxy will be attending the meeting. GYA Standing Committee Chairs and Council Chairs should submit their written reports by Monday June 22nd to the GYA Secretary.

Sunday, June 28, 2020 1200 Board of Directors Meeting (casual attire)

By-laws Committee & Trophy Committee will present the below requested changes at the Board of Directors meeting. If you have any questions or comments, you may present during the meeting.

GYA Bylaws:
Section 11: TROPHY COMMITTEE Para B. as follows.

Add following paragraph:
The Committee shall also maintain an Electronic Trophy Book which contains specific information for each Perpetual Trophy given to the GYA. This information should provide the following at a minimum:
1. Complete Deeds of Gift which contain information about the donors, the reason for the trophy, and how the trophies are to be maintained and awarded.
2. Pictures and complete description of the trophies detailing all aspects of each trophy; and
3. A written, legible list of the names of the winning clubs and/or individuals, and where applicable the names of the skippers and crews who actually sailed the event races. The Host Club Event Chair shall provide this information in writing to the GYA Secretary and the Chair, GYA Trophy committee within 5 business days of the end of the event.
4. All costs associated with this requirement shall be paid by the GYA.

Section 15: Youth Committee
Current:
A. Composition. The Committee shall be composed of nine members consisting of a chair and two individuals residing in each of the states of Alabama, Florida, Louisiana, and Mississippi. For the purposes of this committee, the state of Arkansas shall be considered the same state as Mississippi and the state of Texas shall be considered the same state as Louisiana.
B. Terms. The term of office for the chair shall be one year or until a successor is appointed. The term of office for the remaining members shall be two years or until their successors are appointed and shall be staggered to provide for the expiration of four terms, no two from the same state, each year.

Proposed:
A. The Committee shall be composed of a Chair and one (1) representative from each GYA General and Affiliate member club.
B. The term of office for the chair shall be one year or until a successor is appointed. The term of office for the remaining members shall be two years or until their successors are appointed.

Purpose:
Expanded representation of GYA clubs.

Under Article VI – Meetings of the Board of Directors, add Section 4 as follows:
Section 4: Virtual Meetings. Notwithstanding anything contained in Article VI, Sections 1, 2 and 3, under extenuating circumstances (natural disaster, state of emergency, epidemic, pandemic, and/or where governmental agencies restrict personal interaction), a meeting of the Board of Directors may be conducted by one or more means of remote communication through which all of the Board members may participate with each other during the meeting, if the number of Board members participating in the meeting would be sufficient to constitute a quorum. Participation in a meeting by this means constitutes presence in person at the meeting.

Purpose:
To permit, under extenuating circumstances, virtual meetings of the GYA Board of Directors.

GYA COMMODORES – GENERAL MEMBER CLUBS – As a member of the GYA Board of Directors, your club’s attendance is very important. If you are unable to personally attend the Board meeting, please send a WRITTEN NOTICE naming a representative for your club to the GYA Secretary-Treasurer at 1245 Kensington Drive, Biloxi, MS 39530 or email the document to secretary@gya.org.

Sincerely,
Jennifer Schmidt
GYA Secretary-Treasurer

Centennial Book Arrival

The Centennial books have arrived! The plan was to have them available for pick-up this  weekend at the Opening Regatta, which of course is now postponed until June 6-7. So, to keep on schedule (and get the books out of my living room):

I will be in the parking lot of Gulfport Yacht Club on Monday, May 4, from 10:00 until 11:00am. To the west of me I have books for clubs or individuals which need to go to: Gulfport, Pass Christian, Bay-Waveland, Singing River, Biloxi, Jackson, Lake Arthur, New Orleans, Pontchartrain, Houston and Lakewood. Books for SYC were drop shipped to SYC (because there were so many). SYC members will receive an email from SYC indicating when those books may be picked up.

I will be in the parking lot of Pensacola Yacht Club on Tuesday, May 5, from10:00 until 11:00am. To the east of me I have books for club or individuals which need to go to: Pensacola, Pensacola Beach, Navy YC Pensacola, Fort Walton and St. Andrews.

Mobile & Buc YCs – I’ll catch up with you w/in the next few days.

If you (individual or club) want to pick up your book(s) at one of the above dates/times, please CONTACT ME no later than Sunday evening (251-895-zero nine nine three, or cbook@gya.org) to let me know; otherwise I won’t load them in my vehicle for delivery only to have to unload them when I return home. If a club plans to send someone to pick up books, I would appreciate knowing who that individual will be. You will be required to sign for picked up books!

Books not picked up will be available at the Opening Regatta in June.

There are a few books still available at $60/book – cash or check only!  If you have not purchased a book but would like to, let me know and I’ll take extras to GYC and PYC, and will have any unsold books at the Opening Regatta and the Lipton Challenge.

2020 Annual Meeting and Opening Regatta Postponement

GYA Board of Directors, Past Commodores, Committee Chairs, Club GYA Coordinators, Affiliate Member Clubs & Associate Members:

 

 

The Executive Committee of the Gulf Yachting Association, in response to the expectation of Government restrictions related to the COVID-19 pandemic possibly continuing into May, announces that the 2020 Annual Meeting and Opening Regatta shall be postponed.  A tentative new date being considered is June 5-7, 2020, with St. Andrews Bay Yacht Club remaining as the host club.  The Executive Committee would like to request each club GYA Coordinator relay this announcement to their club’s Capdevielle sailing teams.

The health and well-being of you, your family, and your club members are the most important things to consider during this time.  The Executive Committee will make additional announcements as conditions progress.

Stay safe,

Jimmy Ruthven,
GYA Commodore

Supporting Yachting in the Southeast since 1901