Notice of Annual Meeting, May 4, 2024

TO:
Commodores of General and Affiliate Members 
GYA Executive Committee 
GYA Past Commodores 
GYA Standing Committee and Council Chairmen 
GYA Coordinator of each GYA General Member Club 
GYA Associate Members

The Gulf Yachting Association Annual Board of Directors Meeting, in conjunction with the Opening Regatta will be held May 3rd – 5th, 2024, at the Fairhope Yacht Club, 101 Volanta Ave., Fairhope, AL 36532, (251) 928-3276. GYA Standing Committee Chairs and Council Chairs should submit their written reports prior to the meeting to the GYA Secretary.  As some mailing and/or email contact information at each club may have changed since our last meeting, please distribute this information to the appropriate contacts at your club if applicable. 

FRIDAY, MAY 3, 2024 
1630 – 1800Early Registration and Check-In (Ball Room)  
1830            Executive Committee Meeting (Jubilee Room)
SATURDAY, May 4, 2024
0830Regatta Registration (Jubilee Room)  
0900Hot Breakfast and Beverages (Ball Room)
Capdevielle Committee Meeting (TBD) 
1000GYA Board Meeting (Ball Room)  
1100Lunch Available (Under Club)
Competitors’ Meeting (Under Club)
1130Flag Raising Ceremony (FYC Flagpole Area)
1300Warning Signal – All Classes (Back-to-back races to follow)
1700Commodore’s Party / Food (Under Club) – Entertainment provided by The Groovinators 
SUNDAY May 5, 2024  
0800Hot Breakfast (Ball Room)
1025Warning Signal – All Classes (Back-to-back races to follow) 
1430No Races to Start after this Time 
ASAP After Racing – Trophy Presentation and Light Appetizers (Ball Room) 

Fairhope Yacht Club will provide all GYA Clubs the program and schedule of events for the Opening Regatta competition for the following trophies: 

  • Commodore J. Gilbert Scheib Trophy 
  • Commodore John Dane Trophy (Masters Trophy)  

Local Accommodations:  

Hampton Inn Fairhope – 23 N Section St, Fairhope, AL 36532 – (251) 928-0956 

Marriot Grand Hotel – One Grand Blvd, Point Clear, AL 36564 – (251) 928-9201 

Holiday Inn Express – 19751 Greeno Rd, Fairhope, AL 36532 – (251) 928-9191 

The following Bylaw changes will be presented for your consideration:  

Current Rule 

Article VI – Meetings of the Board of Directors 

Section 1: Regular Meetings 

Current: 

A. Annual Meeting. The Annual Meeting shall be held the first Saturday in May unless otherwise requested by the incoming Commodore and approved by the Board of Directors. The meeting shall be hosted by the yacht club of the Commodore or such other yacht club selected by the Commodore with the approval of the Executive Committee. 

B. Semiannual Meeting. The Semiannual Meeting shall be held the Saturday morning of each Labor Day weekend unless otherwise ordered by the Board of Directors, at the yacht club hosting the GYA Championship for the Lipton Trophy. 

Proposed: 

A. Annual Meeting. The Annual Meeting shall be held the day of the first scheduled Opening Regatta race and shall be hosted by the yacht club of the Commodore or such other yacht club selected by the Commodore with the approval of the Executive Committee. 

B. Semiannual Meeting. The Semiannual Meeting shall be held the day of the first scheduled race of the GYA Championship for the Lipton Trophy at the yacht club hosting the championship. 

If you have recently lost a member of your sailing community and would like to have them included in the silent prayer during the Board of Directors meeting, please forward names with club affiliation to the secretary (secretary@gya.org). 

Please remember to wear your blue blazer and white pants for the flag raising ceremony following the board of directors meeting.  The Executive Committee looks forward to seeing everyone.  

Sincerely, 

Shannon Weatherly 
GYA Secretary/Treasurer